Average Revenue Lift
0
Typical collections increase within the first two quarters after migrating a practice onto Billing Mate.
The Future of Medical Billing
Precision
Precision
Billing
Redefined.
Billing Mate runs your entire revenue cycle — AI-assisted claim scrubbing, provider credentialing, denial recovery and A/R follow-up — so your practice gets paid faster, in full, without the admin drag.
Trusted by 800+ providers
across 40+ specialties nationwide
99%Clean Claim Rate
22 DaysAverage A/R
+25%Revenue Lift
Up
- HIPAA-Compliant
End to End - AI-Assisted
Claim Scrubbing - Daily A/R
Follow-Up - 2-Hour Support
Response Time
Built on the standards your payers audit against
HIPAA Compliant
AAPC Certified Coders
ICD-10 & CPT Current
CMS Guideline Aligned
HL7 / FHIR Ready
Payer Contract Expertise
All 50 States
Dedicated Account Manager
Works With 30+ EHRs
99% Client Retention
Our Success in Numbers
The numbers your CFO
The numbers your CFO
actually cares about.
Every metric below is tracked per-provider inside your dashboard and reviewed with your account manager every month. No black boxes, no surprise write-offs.
0
Claims Processed
0
Providers Served
0
First-Pass Clean Claims
0
Client Retention
Our Expertise
A precision-engineered
A precision-engineered
RCM ecosystem.
Front-desk eligibility to final payment posting — one accountable team, one dashboard, one monthly rate. Bolt on the pieces you need or hand us the whole cycle.
Flagship Service
End-to-End Revenue Cycle Management
We take ownership of the full cycle — eligibility, coding, scrubbing, submission, posting, denials and patient balances — and report on every dollar in motion.
Provider Credentialing
Enrollment, re-validation and CAQH upkeep across every major commercial and government payer — tracked to the approval letter.
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AI Claim Scrubbing
Every claim runs through payer-specific rule sets before it leaves. That is how we hold a 99% first-pass acceptance rate.
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Denial Management
Root-cause analysis, corrected resubmissions and written appeals — plus a feedback loop so the same denial does not repeat.
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A/R Follow-Up & Recovery
Aged buckets worked daily by dedicated callers, with legacy A/R clean-up included during onboarding at no extra cost.
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Payment Posting
ERA auto-posting plus manual EOB reconciliation, contractual adjustment checks and same-day variance flagging.
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Compliance & Coding Audits
Certified coders, quarterly documentation audits and automatic ICD-10 / CPT updates so you stay ahead of payer policy shifts.
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What It Costs You
In-house billing is the most
In-house billing is the most
expensive line you don't track.
Salaries, benefits, clearinghouse fees, software seats, turnover, retraining and the claims that quietly age out. Move the slider and see the real annual difference.
$20K$500K$1M
In-house / year
$56,400
Billing Mate / year @ 2.99%
$35,880
Estimated annual saving
$20,520
Estimate only, based on direct costs. The in-house figure models certified billing staff together with billing software and clearinghouse fees. Billing Mate is modelled on our published collections rate, which tiers down as volume grows — and is billed only on what we actually collect for you.
What you getIn-houseBilling Mate
Certified coders for your specialty
Billing software & clearinghouse included
Denial appeals at no extra charge
Legacy A/R clean-up during onboarding
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Specialties Billed
Why Practices Switch
Built around how your
Built around how your
practice actually runs.
No EHR migration required
We work inside the system you already own — 30+ platforms supported, with read/write access configured in your first week.
A named account manager, not a ticket queue
One person who knows your payers, your specialty and your providers — reachable directly, with a 2-hour response commitment.
Transparent, claim-level reporting
See exactly where every claim sits, what was denied and why, and what changed month over month. Exportable, always.
The Onboarding Journey
From sign-up to first clean payout.
A structured 5-stage handover with a named owner at every step. Most practices are fully live inside two weeks.
1
Practice Audit
We analyse 90 days of remits and aging to find exactly where revenue is leaking today.
2
Integration
Credentials, clearinghouse and EHR access configured. Nothing changes for your front desk.
3
Workflow SOPs
Specialty coding rules, payer edits and escalation paths documented and signed off by you.
4
Scrub & Submit
Claims coded, scrubbed against payer rules and filed daily — with denials worked same-week.
5
Report & Grow
Monthly performance review, trend analysis and a written plan for the next quarter.
Specialty Billing
Coders who already know
Coders who already know
your specialty's edge cases.
Modifier rules, bundling logic and payer quirks differ wildly by specialty. Your claims are handled by a team that bills yours every single day.
Cardiology
Orthopedics
Neurology
Dermatology
Radiology
Oncology
Pediatrics
OB / GYN
Urology
Gastroenterology
Behavioral Health
Physical Therapy
Anesthesiology
Ophthalmology
Pain Management
Podiatry
Nephrology
Pulmonology
ENT
Dental
Family Medicine
Urgent Care
Clinical Lab
DME
Billing 40+ specialties across all 50 states.
View All Specialties
Measurable Impact
Where the money
Where the money
usually comes back from.
Three patterns we see in almost every practice audit — and the specific work we do to reverse them.
Denials
Denials that were never appealed
The pattern: low-dollar denials get written off because nobody has time to appeal them.
What we do: every denial is coded to a root cause, corrected and appealed — regardless of value.
0
First-pass clean
claim rate
claim rate
Aging A/R
Claims quietly aging past 90 days
The pattern: follow-up happens in bursts, so older buckets keep sliding toward timely-filing limits.
What we do: aging buckets are worked daily by dedicated callers, oldest and highest-value first.
0
Average A/R
cycle length
cycle length
Credentialing
Providers billing out-of-network by accident
The pattern: lapsed re-validations and stale CAQH profiles push in-network claims to out-of-network rates.
What we do: enrollment status and expiry dates tracked per payer, per provider, with alerts before they lapse.
0
First pay
rate
rate
Know exactly where your practice is
losing revenue.
Send us 90 days of remittance data and we'll return a written audit — denial reasons ranked by cost, aging exposure and the specific dollars we believe are recoverable. No obligation.
Free of charge
Delivered in 5 business days
Signed BAA before any data moves
FAQs
Questions we get
Questions we get
every week.
Still not sure?
Get 20 minutes with someone who bills your specialty daily — not a sales rep.
Book a CallMost practices are submitting live claims through us within 14 days. The timeline depends mainly on how quickly EHR and clearinghouse access can be granted on your side — the audit, SOP build and team assignment happen in parallel.
No. We work inside whatever you already use — we support 30+ platforms including Epic, athenahealth, eClinicalWorks, NextGen, AdvancedMD, Tebra and DrChrono. If yours isn't on the list, we'll evaluate it during the audit.
A flat percentage of what we actually collect for you — no per-claim fees, no setup charge, no software licence to buy separately. If a claim doesn't get paid, we don't get paid on it. Your exact rate depends on specialty mix and monthly volume.
We work it. Legacy A/R clean-up is included in onboarding — we triage everything still inside timely-filing windows and chase it alongside your new claims, so nothing gets orphaned between the old process and the new one.
Every denial is categorised to a root cause, corrected and resubmitted or formally appealed — including low-dollar claims that usually get written off. Recurring causes are fed back into the scrubbing rules so the same denial stops happening.
Yes. We operate under a signed Business Associate Agreement, encrypt PHI in transit and at rest, enforce role-based access with named users only, and keep audit trails on every record accessed. Staff complete HIPAA training before touching live data.
Get Started
Ready to reclaim
Ready to reclaim
your revenue?
Join 1,200+ medical organizations that have optimized their billing with Billing Mate. Start with a free practice audit — you'll know what's recoverable before you commit to anything.
No long-term lock-in
You keep your EHR
Live in 14 days